TOTAL OIL ENERGY LCC

UAE - FOB TANK TO TANK PROCEDURE

Buyer issues LOI with complete purchase requirement and KYC + CP
Seller issues FCO
Buyer issues Irrevocable Corporate Purchase Order (ICPO) accepting seller's price, terms and procedures along with valid TSA
Seller issues draft of Sale and Purchase Agreement (SPA) contract along with Commercial Invoice. The buyer signs SPA and returns to seller along with the commercial Invoice.
Seller provides the following Partial Proof Of Product (PPOP) documents via Email or Fax to Buyer:
- Authorization/Authority to Sell (ATS)
- Product Quality Passport (Dip Test result of Product)
- Letter of Commitment to Supply
- Statement of Product Availability
Within 3 days of the receipt and verification of the above PPOP documents, the Buyer provides a verifiable Tank Storage Receipt (TSR).
All parties sign NCNDA/IMFPA.
Seller issues fresh SGS report not older than 48 hours, (DTA) Dip Test Authorization for Q&Q along with complete Fuel Injection Report from the Pipeline/ Transportation Company.
(Optional to buyer) buyer conducts dip test for Q&Q at the seller's tanks. Upon satisfactory Q&Q/Dip Test Inspection carried out by either SGS or similar inspection agency, Buyer releases full cost of the liftable product via MT103 TT wire transfer to Seller's nominated Account within 72 hours and injection to buyer's tanks commences.
Seller issues the Title Transfer of Product Ownership / Certificate of Ownership to buyer's company along with all necessary Export Documents.
Seller pays all intermediaries involved in the transaction as per IMFPA/NCNDA

FOB TRANSACTION PROCEDURE (TTT)

Buyer issues ICPO, and company registration certificate and data page of buyer's Passport or any I.D.
Seller issues Commercial Invoice (CI) and ICC Warning Letter, buyer signs and returns to seller with his TSA. Seller will complete verification on the TANK FARM of the buyer before making their three (3) days tank lease payment.
All parties sign NCNDA/IMFPA.
Seller leases and pays the buyer's tank for 3 days for the Injection Process. Buyer pays his Tank Farm Company for his two (2) days tank storage costs, (totaling a five (5) day TSR)
Seller issues the following:
- Injection Report
- Authorization to verify
- Product Passport
- Fresh SGS Report (48 hours)
- Product Certificate of Origin
- Tank Storage Receipt (TSR)
- Authorization to sell and collect
- Unconditional Dip Test Authorization
Buyer conducts Dip test on the product and makes the payment for the total value of product injected into the tanks through the means of MT103-TT and then seller issues the Product Title Holder Transfer Agreement to the buyer.
Seller pays all intermediaries involved in the transaction as per IMFPA/NCNDA

FOB TANK TO VESSEL TRANSACTION PROCEDURE

Buyer issues official ICPO addressed to the refinery or representative.
Seller issues Commercial Invoice (CI), buyer signs and returns the signed invoice to seller.
All parties sign NCNDA/IMFPA.
Seller issues to buyer the partial proof of product documents:
- ATSC - Authority to sell and collect
- DTA - Dip Test Authorisation
- STATEMENT OF PRODUCT AVAILABILITY
- COMMITMENT LETTER TO SUPPLY
Buyer extends seller's tank for 3 days and receives full GPS coordinates of the tanks, Hub Numbers, terminal access permit and dip test is conducted immediately with buyer's team to obtain fresh SGS report.
After successful Dip Test in Seller's tanks, Buyer takes over seller's tank or Seller injects into buyer's vessel / Tank and buyer conducts its own DIP TEST Inspection for Q & Q of the Petroleum Products aboard vessel / Tank.
After successful Q & Q Dip test on the product, the buyer makes the payment for the total value of The product injected into the tanks through the means of MT103 - TT.
Upon the seller receiving the payment for the product from the buyer, the seller issues the buyer the title ownership of the product and all exporting documents for the product.
The seller pays all intermediaries involved in the transaction

FOB TANK TO VESSEL / DIP AND PAY TRANSACTION PROCEDURE

Buyer issues ICPO
Seller issues CI along with commitment letter to supply.
Upon revert of signed CI, seller provides invoice for SGS test report at (buyers cost) ($20,400 USD)
All parties sign NCNDA/IMFPA.
Upon receipt of SGS report from SGS, seller issues:
- Tank storage receipt TSR
- SGS report not older than 24 to 48 hours along with Authority to Sell and Collect (ATSC)
- Product passport
- Statement of product availability, Unconditional Dip Test Authorization (UDTA) and Authority to Verify (ATV) for physical verification.
Seller issues draft title changes of product ownership for buyer to complete and return for seller to provide change of title certificate.
Buyer pays for the total product via MT103 TT wire transfer.
The seller pays all intermediaries involved in the transaction

COST, INSURANCE AND FREIGHT (CIF) TRANSACTION PROCEDURE

Buyer issues Irrevocable Corporate Purchase Order "ICPO" with complete banking references, Company Profile (CP), Company Registration, Copy of Buyer's authorized signatory's Passport, and RWA Letter signed by two of buyer's bank officers and issued to seller's name, which stipulates that Buyer is RWA to issue financial instrument (SBLC) for payment guarantee of goods ordered.
On receipt of buyer's ICPO and RWA Letter, seller issues (amendable) draft Contract (SPA)and a copy of the Proforma Invoice (PI) in favor of the buyer and NCND/IMFPA completed by Seller's Mandate/Broker.
Buyer returns to seller the signed and sealed Proforma Invoice and the SPA along with the IMFPA/NCNDA completed and signed by the Buyer, Buyer's Facilitator/ Buyer Mandate Group and all Intermediaries.
Seller issues approved, countersigned, and sealed SPA which now incorporates the NCNDA/ IMFPA as an Annexure within the SPA document. Both buyer and seller lodge the legalized SPA contracts in their respective Banks.
Seller issues PPOP, which will consist of the following documents:
- Passport product analysis.
- Authorization to Sell (ATS)
- Commitment to Supply
- Statement of availability of Product.
Buyer verifies PPOP and if satisfied with the outcome, issues inoperative, transferable / Non-transferable SBLC/DLC – (CHOICE IS BUYER'S) within ten (10) business days. Inability to provide the banking instrument within the time frame, the buyer makes a payment of 3% as a transaction guarantee.
Seller issues 3% Performance Bond (PB) to the buyer.
Seller provides FULL PROOF OF PRODUCT, which will include:
- Copy of License to export (if applicable)
- Copy of Approval to Export
- Copy of Certificate of Origin
- Copy of Statement of Availability
- Vessel details, IMO Q88
- CPA- Charter Party agreement
- Fresh SGS from vessel at loading port, re-make SGS/CIQ Inspection at discharge port
- DTAOB- Dip Test Authorization on Board Vessel
- ATB- Authority to Board
- B/L cargo manifest
- Certificate of authenticity
- Certificate of quality (Issued by nominated Inspection Agency at the Loading Port)
- Certificate of quantity (Issued by nominated Inspection Agency at the Loading Port)
- Tanker Ullage Receipt
- Ship Master's Receipt for Sample
- Ship Master's Receipt for Documents
Ship arrives at destination port and Q&Q inspection is conducted by nominated inspection agency such as SGS or equivalent others on the goods and checks through the Bill Of Lading (BL) and Commercial Invoice.
Upon satisfactory inspection report, the buyer releases payment via MT103/TT to seller's bank (100% payable for each shipment) within 3 banking days.
Documents from shipping on board vessel. (To be issued after loading)
- One Full set of 3/3,Ocean Bill of Lading;
- SGS Q/Q 2/2 at the port of loading;
- Certificate of Origin 1/2;
- Signed commercial invoice based on the delivered quantity and quality onboard vessel;
- Cargo manifest 1 original;
- Captain's receipt of all documents of the shipped product 1/1.
After confirmation of receipt of payment seller shall instruct ship's captain to discharge cargo.
Seller sends the title ownership documents to Buyer.
Seller Pays all intermediaries' commissions as per IMFPA within 24 hours of receipt of Payment for shipment from Buyer.